Business Letter Format
12345 Street Name (or P.O. Box #) return address
City, KS zipcode
Month #, 201_ date
(quadruple space...press "Enter/Return" key 4 times)
Title and Name of contact person inside address
Department Name (if applicable)
Company Name
12345 Street Name (or P.O. Box #)
City, State zipcode
(double space...press "Enter/Return" key twice)
Dear Title and/or Name of person: greeting (salutation)
(double space...press "Enter/Return" key twice)
I have been........ This is the first paragraph of the body of your letter. Every paragraph should start on a new line, but in a business letter, the first line does not need to be indented. Write to the right margin of the paper, then move down to the next line at the left margin of the paper. Be sure to write something that will be interesting to your reader. When you have completed the first paragraph, double space to go down to the next line (do skip one extra line in between by pressing Enter/Return key twice!) and begin writing a second paragraph about a different topic.
Here is a second paragraph in the body of your letter. Keep writing about the second topic. Always use formal English without slang. Write respectfully, even if your letter is a letter of complaint. Be descriptive and specific about your thoughts and the action that you would like the reader of this letter to take.
Write the third, and all other body paragraphs, following the same pattern. When you finish your final paragraph, skip a line and write your closing near the left margin of the paper.
Sincerely, closing (only the first word of a closing is capitalized)
(quadruple space...press "Enter/Return" key 4 times)
My Name signature (first and last name) Hand-signed
My Name name (first and last name) Type/Print